Once the new attendance report type is enabled-the updated version I mentioned earlier-you get more information in the report. The easiest way to work with this file is to open Excel then open the file from wherever you saved it.
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That really should be a thing, because most people outside of geekdom don’t know what CSV files are nor what to do with them. The precedent is there for meeting transcripts, which come in the standard transcript filetype, but also Word doc. It’s actually unfortunate in my opinion that the attendance report isn’t offered as an Excel file as an option. Now, what does Teams actually give you? The downloaded file is a CSV file-or comma separated value file-which is an old-school, simple, and cross-platform spreadsheet file. So don’t be surprised if you missed either of these options in the past because the icon did not scream "attendance list!" to you. I would just wait for the file to show up in the meeting chat afterwards unless you need the report immediately.Īnd a small aside: in both cases-after and during the meeting-where to get the meeting attendance is not an obvious option because for whatever reason, Microsoft chose to use an icon that generally means download-which, yes, you’re downloading a file-but the icon should probably represent the context of a checklist or group of people. An attendance report grabbed during the meeting is only a snapshot in time.
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How to download the report during the meeting.īe wary of downloading the attendance report during the meeting now that you can get it after the meeting automatically.
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If you’ve recorded the meeting or enabled live captions, the attendance report will be grouped with the recording and transcript. That means nobody else sees this particular box other than the organizer. Once the meeting concludes-meaning everyone has left-the attendance report will automatically show up in the meeting chat, visible only to the meeting organizer. Since most people will likely want to get the attendance report after the meeting, let’s cover that first. But you’ll know if people are late to a meeting or class or skipping out early. What they do during the meeting, of course, is a different story. For them to show up on the attendance list, they have to click that join button and be present, at least at that moment. Second, the new report contains more information.Īnd as far as I know, there’s no way for someone to fudge this information. First, you’re no longer running into the issue of being out of luck on attendance if you forgot to download it during the meeting. There are a couple big benefits to the change.
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Just so there's no confusion in that regard. Administrators recently received news that it’s delayed to the end of October. Unfortunately the Microsoft 365 roadmap still says this feature's coming out in September, by the way (as of publishing this post). The PowerShell cmdlet is below: Set-CsTeamsMeetingPolicy -Identity Global - AllowEngagementReport "Enabled"
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If you’re not in charge of this or you don’t know what that means and you want the new feature, reach out to your admin and ask them to enable it. Being able to get the report after the meeting is new as of October 2020 and should roll out to every organization by the end of the month, however-and that’s a big however-your Office 365 admin has to enable the new feature by running a PowerShell command. There are two ways to get the report: during the meeting and after. Only the meeting organizer can download the attendance report and these reports are only available if your admin has enabled the feature. This works for internal and external attendees. If you run meetings in Microsoft Teams, you’re able to track who has attended those meetings, what time they joined, what time they left, what time they re-joined, etc.